How to Create a User Manual with Pictures

Once you’ve decided on the angle you want to take, break down the information into sections and step-by-step instructions that are straightforward enough to follow. For your users, templates provide a sense of consistency and familiarity at a time of relative uncertainty. Practically speaking, it makes it easier for returning users to navigate each instructional document you publish. These consistently positive self-service instances will continually reinforce your users’ trust in your brand. Dev and Design teams can provide product features, functions, and specs; break down processes into specific and sequential steps; check the document for accuracy and comprehensiveness. Top-notch instruction manuals have a branded look, tone, and feel to them without distracting the reader from the purpose of the document.

User manual

Developing a set of templates can make the job of writing and designing user guides significantly easier than you might think! It can streamline your process and make consistency a much more achievable goal. Simplicity is the name of the game when writing a user manual. Both the content and the design should adhere to this idea. Crowding your documentation with complicated illustrations, and dense blocks of text will give the sense that the user guide is too complex and inaccessible. Before writing a manual for your own product, look at other effective user manuals.

Identify the users

You can also include a section on product care to go over cleaning, basic maintenance, storage, and troubleshooting information. Software, computers, games, and devices require user manuals, guides that explain how to use the product . Writing an effective user manual requires knowing who is going to be using the product, then writing it with these users in mind. Keep your writing clear, precise, and simple in order to ensure a problem-free user experience. User manuals and user guides for most non-trivial software applications are book-like documents with contents similar to the above list.

That includes the reasonably foreseeable use of the product. If applicable, modify sections 1-3 and the appendices according to your own needs. Determine what topics will become sub-paragraphs by adding the subsection numbers. Determine what topics will become paragraphs by adding the section numbers. A topic should give the answer to only one user’s question.

  • Ideally, testing should be performed on individuals who have never used your product or viewed the manual before.
  • You and your family members can use Family Sharing to share app purchases, your location, and even health data.
  • Before the meeting, have each team member complete a user manual using one of the templates provided if you’d like or by creating one of your own.
  • The exact location will vary, depending on your model and carrier.
  • Service engagements will also be more efficient, as both parties will maintain alignment by literally being on the same page of a product manual as they work through the problem at hand.

ManualsLib is a major platform to search manuals and user guides. For many devices, ManualsLib offers different types of documents (user guides, installation instructions, fast start guides, spec lists, maintenance manuals, etc.). Use filters to search guides by type of document, manufacturer, and type of device. Next, create safety warnings and write a description of the device. Then, include setup instructions, explain basic operations, and create a product summary to go at the end of the manual.

Sonos PLAYBASE User Manual

Keep your sentences short and simple, rather than long and rambling. Active voice is a perspective in writing that explains things from the user’s perspective. It is easier to understand than its alternative, passive voice, in which the subject is undefined. You can never please your entire audience; write the manual to suit the target or largest audience. We welcome heated discourse, and we’re aware that some topics cover things people feel passionately about.

For example, you can create a “Summer house manuals” folder to store guides on all devices in your summer house. This could be a translator who is experienced in translating technical content, with similar products or with translating user manuals. User manuals can be provided in either a paper format or as an electronic document (PDF or placed online or on-device in HTML).

Solicit these test users’ feedback about things that are not obvious or confusing in the user directions and incorporate changes into your user manual based on this feedback. Maybe you want to get to know your phone or tablet a little better. Select your device model from the following list, and then select your carrier. Imagine if there was a complete guide to every aspect of your phone or tablet that answered every question you could ever ask. It’s called the user manual, and it’s your go-to guide to every part of your device.

In this article, we’ll look at what a user manual is, explore the various types you can create, and lay out exactly how to write user guides that your users are eager to put to good use. We all know that person that instinctively tosses the user manual out with the packaging without so much as a second glance. However, if you follow the process laid out in this blog, the user manuals you create will turn those user guide tossers into devoted readers in no time. A great user manual communicates information clearly to the reader so that they are able to overcome any issues that may arise with the product. Many brands even offer multiple instruction manuals for single products for different users and use cases. We have developed user manual templates for machinery, toys, medical devices and electronics that contain all legal content.

60,000 times faster than text, which is why you want your to include images. User manuals almost always include relevant images with the text. Some products even share screenshot images of step-by-step instructions or are just purely images (IKEA manuals are famously text-free).

User manual

Digital instruction manuals often include animated illustrations and video demonstrations. However, they can have an effect on your customers’ willingness to buy from you. Your prospects, for example, can use your instruction manuals to determine which product is right for them — and what their potential options will be in the future. Your instruction manuals give your customers even more ways to solve problems and accomplish their goals without reaching out to your support staff. Incidentally, these features will also give you an overview of the document — and help you ensure you’ve covered the topics you’d wanted to within each instruction manual you create. While all instruction manuals are unique in many ways, they all typically include the following content and information.


In order to get the best possible experience from our website, please follow below instructions. Writing a novel can take years to complete, which is why it’s a good idea to have somewhere to note it all down. Using a similar template to the user manual guide, you can structure your novel chapter by chapter and keep track of all the characters, plot, and theme details in one platform. Alright, so you know your instruction manuals will need to adhere to everything we discussed above.

User manual

Also, it gives you the ability to create and name folders of your choosing, and it’s free. If you don’t want any ads popping up you can go with the Pro version for $1.99 per year. Having all your manuals in one place without having to search the house to find what you need is terrific. Safety starts with understanding how developers collect and share your data. Data privacy and security practices may vary based on your use, region, and age.

Step 13 Design Your User Guide Template

The content of your user manual should be as simple and easy to follow as possible. Both the content and format need to be considered and reviewed for simplicity and ease. You need to put in the work to understand the problem the user has or the goal they hope to reach in using your product as well as how they interact with your brand. These details will help you imagine the customer’s journey from problem to solution and map out the steps needed to get them through the process. It is not unlikely that a percentage of the individuals who need your user manual could use additional support in having it perform optimally. Accessibility requirements are law in many places, and good practice regardless of the legal obligation behind them.

To be able to access manuals and user guides offline, you need to add them to your “My Manuals” list. You’ll be able to access your added files in the ManualsLib app even when you’re not connected to the Internet. Use manuals contain detailed, step-by-step instructions for the end user and also allow for some support in troubleshooting. They are not meant to be read from cover to cover, but as reference books, so a table of contents should always be included in a user manual.

The user manual should describe the intended use of the product. The user manual should be translated to the language of the country where the product is sold. A user manual consists of textual visual information (illustrations, screenshots, tables etc.) to assist the user in completing specific tasks. User Manual Template to create his own compliant, user-friendly and appealing user manual. Identifying the user for your user manual will help you make good decisions about things like the tone, the amount of detail to include, and how to present the content.

Make sure that each step of the process explains only one task and uses language that is as concise and clear as possible. Be sure to edit down your content as thoroughly as possible until you have arrived at a user manual with only the most essential information included. With physical copies of user documentation, these links can look like web addresses or phone numbers that readers can use to access more information.

Create step-by-step guides with a simple and professional look. Ensure your translations are accurate if you are shipping a product overseas. Hire a translator to translate your user manual into the native language of the country that you are shipping your product to. Read the manuals for similar products that you are selling. For example, if you’re selling baby products, read baby manuals, not tech. The general warnings or cautionary information should provide information about potential threats improper use of the product could incur, including death or serious injury.






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